How Freeing Up Time Puts More Cash On Your Bottom Line

How Freeing Up Time Puts More Cash On Your Bottom Line

What’s even more important for a business than showing a profit?

Having lots of cash, of course!

Your company can be (and should be) a very profitable enterprise. But without positive cash flow, even the most profitable enterprises can stumble, and even fail. Your income and expense statements can look great, but if too much of that profit is tied up in receivables or non-liquid assets like equipment, you might still have trouble making payroll, and that just sucks!

Better than any other transportation accounting software available, Axon can help you to increase your positive cash flow. How? Actually there are three great ways. Axon provides a “TRIPLE WHAMMY” boost to your cash flow:

1) By REDUCING the time it takes between the delivery of your service to the date you get paid.

2) By DECREASING the “person-hours” that it takes to manage your sales and expenses.

3) By ELIMINATING most of the errors in transaction processing that result in lost orders, uninvoiced transactions, and overpayments to suppliers and drivers.

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“First and foremost, we’ve discovered that we are able to do as much work or more with a staff of three quarters of what we had before. We’ve seen a reduction in our staffing, just by natural attrition; people leaving, moving away or that kind of thing. And we’ve been able to continue on with the work without replacing those employees. We’ve gone from 20 staff to 15. That’s five full-time salaries, saving us, maybe $180,000.00 a year.”

Probably the biggest eye opener for me was when we were able to take one of our employees out of the billing department and put her into collections. It had been years since we were able to have somebody that has been actively pursuing collections on past due invoices. She has been able to collect on this bad debt and we’ve actually seen about $750,000.00 to $800,000.00 go directly into the coffers that would have been lost income. We would have written it off had we not had the ability to go out and collect that and that came completely from having Axon allow us to move employees around and do their jobs more efficiently.”

AndyAndy Fletcher
IT Specialist Supervisor
John Bunning Transfer Co.
Rock Springs, WY 82901, USA

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Now, before you get too excited and start thinking that just installing Axon is going to put an extra $180,000.00 on your bottom line and another $750,000.00 cash inyour bank account, like Bunning did, please remember that every company is different. Most companies don’t have that amount of questionable receivables in the first place, and if you do, they may not be recoverable, as they were in this case. On the other hand, most companies have issues with billing times and outstanding receivables they don’t have time to chase. And you would be amazed at the dollars that just don’t get accounted for, possibly in your own operation, because of errors and work overload. Tens of thousands of dollars just disappear through the cracks in many companies.

Built into your Axon system are dozens of powerful features to help you save time and improve cash flow

“Copy and Void” Invoices performs two steps with one click of a button. Now you don’t need to manually reverse an incorrect invoice. You don’t need to re-enter all the correct information that you just reversed. Just go into the new copy, make the changes and it’s ready to print. A complete audit trail of all the transaction steps is maintained, including the ID of the users involved.

Assigning an invoice to specific equipment will automatically track costs for company units and create the charge back transactions for an owner-operator or driver. The invoice is automatically applied to the Equipment Statement or Driver Settlement Statement when it is produced. This means that missing charge-backs because of internal mistakes are virtually eliminated. It will improve your cash-flow, improve your bottom line and save massive amounts of time.

When the Payroll system is installed in Axon, it creates a direct link between your Accounts Payable Invoice screen and Payroll. When you enter an invoice that should be charged back to an employee, (a credit card cash advance for example) you can select the employee directly on the screen and access a list of valid deductions for that employee (as set up in the Payroll). Then you enter the payroll transaction date. That’s it! The item is automatically charged back to the employee and deducted from their payroll check.

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Could totally integrated accounting software for trucking be the key to saving time, money, and injecting your business with better cash flow?

Time to take a closer look.

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Axon Software